for in-house IT & AV teams
Give your team back its week.
ApexAV takes the busywork of running AV off your team's plate. Your rooms get watched, your field work files itself, and leadership gets answers without another meeting.
See how it helps your team
leadership dashboard
see it
Your whole portfolio on one screen
Every site, every open item, and where the budget stands, all in one glance instead of five tabs.
what you get
Less firefighting. More of the work you actually want to do.
Three things change the week you turn it on.
Your rooms just work
ApexAV watches every room and flags trouble before the 9am call, so you fix it on your terms.
The field closes itself
Techs snap a photo, tap done, and it files into the project. No paperwork back at the office.
Status is a link, not a meeting
Forward leadership one screen instead of building another deck. They stop asking.
how it fits your week
One place, start to finish.
Your work already moves in this order. ApexAV just keeps it together.
Plan
Projects, tasks, budgets, in one workspace.
Install
Field visits and sign-off from a phone.
Watch
Live room and device health, automatically.
Support
Renewals and reporting that run themselves.
see it
Every room's health, live
See which devices are online or offline by location, so you catch the dead codec before the meeting does.
infrastructure
eight tools, or one ApexAV
The line items you're already paying for, in one place.
A typical in-house AV stack is eight separate tools to license, integrate, and renew. ApexAV is the one product that does the lot, so it's one login for your team and one slide for procurement.
Project & install management
In place of Smartsheet, Monday, or Asana.
Device fleet monitoring
In place of NinjaOne or manual Cisco Control Hub logins.
Field service dispatch
In place of ServiceMax or Salesforce Field Service.
Partner & subcontractor management
In place of SAP Ariba, email chains, and shared drives.
Asset lifecycle and CMDB
In place of ServiceNow, Lansweeper, or Excel.
Compliance evidence
In place of Vanta, Drata, or screenshot folders.
Service catalog
For managed services, in place of Notion docs and Word templates.
Executive reporting
In place of Tableau, PowerBI, or monthly status decks.
project workspace
see it
Run a project from kickoff to closeout
Your PMs work tasks, phases, budgets, and the field crew from one workspace, so a project stays in a single place from the first site walk to sign-off.
what in-house teams actually need
Five things off-the-shelf PM tools don't do.
A generic PM tool thinks you're running construction jobs. You're running a portfolio of rooms that has to work every morning, on a budget that's never quite enough, for a leadership team that wants a dashboard instead of a status email.
Morning room health, automated
ApexAV checks the whole portfolio every morning: codecs online, peripherals paired, signage rendering, calendars synced. Your tech walks into a ready queue at 8:45 instead of a phone call at 8:58.
One PM, the work of three
Team workload and partner performance in one view. Overloaded techs flag themselves, and the coordination that used to eat a whole day becomes a tile you glance at.
Leadership dashboards, not status emails
Live portfolio health, the ticket queue by severity, a four-quarter capex forecast, partner scorecards. When the CIO asks how AV is doing, the answer is a link you already have open.
Compliance evidence on demand
Every status change, access grant, partner visit, and config edit is logged with timestamp, user, IP, and action. When SOC 2, SOX, or HIPAA comes around, the package is one export.
Integrators see only their scope
Bring your installer, signage partner, or low-voltage sub in on a single-use invite. They land on their own line items, install dates, and drawings, and nothing else. No shared logins.
No end-of-year capex surprises
Budget variance per project, line by line. The refresh forecast updates as the fleet ages, so you build the capex plan in October instead of the day before the freeze.
get your week back
The meetings and fire-drills you'll stop having.
Each of these used to need a person, a meeting, or a scramble. Now they just take care of themselves.
No more "what's broken in 18E?"
Pre-meeting checks run before every booking, so the EA hears about a broken codec from ApexAV at 8:30, not from the CEO at 9:02.
The Monday sync becomes a glance
The 30-minute status meeting turns into a 5-minute look at a shared dashboard, and your PM gets that time back to actually fix something.
"Did the partner show up?" answers itself
GPS-stamped site visits, asset tag scans, and EDID test logs prove who was on site, what they did, and when. No one has to call anyone.
The "AV Roadmap.xlsx" retires
Project pipeline, install dates, partner assignments, and budget burn live in one view. The spreadsheet becomes a CSV export, not the system of record.
Audit prep is an hour, not six weeks
Every change is logged in real time. When the SOC 2, SOX, or HIPAA auditor asks for evidence, you generate the package in an hour and get the other six weeks back.
The headcount conversation cools off
Automated checks, the partner portal, and the audit trail take out the toil that started the "we need another tech" talk. The team handles more without getting bigger.
see it
The status update is a link, not a meeting
Send leadership the live report and let them read it on their own time, instead of booking another sync.
portfolio report
see it
Dark or light. Your team's call.
Every screen in ApexAV ships in both themes, and each person toggles the one that suits them.
dark mode
light mode
built for your industry
The compliance, the room types, the language.
AV looks different on a trading floor than in a lecture hall. ApexAV fits the one you run.
Banks, insurance, asset management
Briefing centers and trading-floor displays where downtime costs deals, a SOC 2 and SOX audit cadence, and partner access internal audit can inspect.
Hospitals, telehealth, payer networks
Telehealth rooms, conference centers, and training labs on a HIPAA evidence cycle, with chain-of-custody for any device that touches an ePHI environment.
Hybrid HQ and satellite offices
Microsoft Teams and Zoom Rooms standardized across cities, a low-toil ops culture, and a tiered ticket flow with on-call rotations.
Universities and research institutions
Classrooms, lecture-capture rooms, research labs, and event centers. Mixed partners, multi-decade refresh cycles, and student workers who turn over every spring.
what changes, in numbers
A leaner week, measured.
From early production deployment. Your results vary with portfolio size and prior tooling.
From 3 to 1
PMs to run the same portfolio of rooms.
3 seconds
To know the boardroom is up before the 9am call.
An hour, not six weeks
Audit prep, from an append-only trail you filter and export.
what's in the box
What you get, and what's coming.
Simple as that. No fine print.
What you get
What's coming
Let's make your team's life easier.
Free for 30 days. You're in your real projects in minutes.